Virginia State Big League Softball Tournament Information

Hosted by Greater Fauquier Baseball Little League
Warrenton, VA
July 11 – July 12


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Game Schedule

Congratulations!

District 16 and Greater Fauquier Baseball Little League welcome the District 13 Champions to our home. We congratulate you on reaching this level and are excited to present Warrenton and the hospitality of Fauquier County to you. Good Luck and Play Ball!!!

District Administrator: LaMott Smith
Tournament Director: Julie Biasillo
Tournament Chairperson: Allison Coppage

Feel free to contact LaMott, Julie, or Allison with any questions.

Schedule of Events

Team Registration Fri., July 11 5:00PM – 6:30PM
Tournament Meeting Fri., July 11 7:00PM
Games Begin Sat., July 12 10:00AM
Welcome Picnic Sat., July 12 6:00PM – 7:00PM
Championship Games Sat., July 12 1:00PM and 4:00PM

Game Bracket

Sites

The tournament proceedings will be held at Fauquier High School.

Fauquier High School
705 Waterloo Street
Warrenton, VA 20186

All games will be played at Fauquier High School. There are concessions and restrooms on site. Parking is available at the fields. Bleacher seating is available, and lawn chairs are welcome.

No smoking or tobacco use is permitted at the field, nor is alcohol allowed. Pets are not allowed anywhere at the field. We suggest your pet does not accompany you to the tournament.

Practice fields will be made available, as needed. A sign up sheet will be available at registration.

Team Registration

The teams must register with the Tournament Officials at Fauquier High School between 5:00PM and 6:30PM on the evening of Friday, July 11. If your team will not be able to register during this time, please contact LaMott Smith to make other arrangements.

Please call LaMott Smith when you are 30 minutes away so we can meet you at registration.

Please be prepared to present the following items:

  • Your team’s up-to-date tournament eligibility affidavit signed and approved by your local President and District Administrator. The affidavits will be collected and held by the Tournament Director until your team plays their last game in the tournament.
  • 2 copies of the medical release form for each player on your roster. We’ll hold on to one copy, and one stays with your affidavit.
  • A hotel damage deposit check in the amount of $500 made payable to Greater Fauquier Baseball Little League. These checks will be held and returned within 30 days of the conclusion of the tournament. If damage occurs to a room during the teams’ stay, these funds will be used to cover the cost of damages. Any additional amount over $500 will be the responsibility of the respective league.
  • A self-addressed stamped envelope so that we can send your deposit check back to you.
  • Team roster form with names of all players and official coaching staff as they would like to be announced. Please include player jersey numbers.
  • Your District Championship Banner.

Please note: It is vitally important that you have your tournament eligibility affidavit with you and in good order. Please take the time to review it and ensure that all necessary documentation is included before traveling to Fauquier County. Without a valid, signed, and approved affidavit package your team will not be allowed on the fields. No practices, warm-ups, or games.

A signup sheet for practice fields will be available at registration. Practice fields will be reserved on a first-come, first-served basis.

Tournament Meeting

A mandatory meeting for managers, coaches, tournament officials, and umpires will be held at 7:00PM at the Fauquier High School varsity softball field.

We will review the tournament rules as well as the expectations and logistics of play, warm-up schedule, pre-game announcements, substitution process, etc.

All 2014 Little League Softball Tournament rules will be enforced and adhered to without exception. Neither the tournament officials nor the umpires have the authority to allow any variance without explicit approval from the Tournament Committee in Williamsport. We ask that the teams are familiar with the Tournament playing rules and Little League safety rules before they arrive to help us avoid any misunderstandings.

Welcome Picnic

A welcome picnic for coaches, players, and their families will be held at the Fauquier High School varsity softball field, after the games on Saturday afternoon.

Hotel Reservations

Hotel reservations for your teams have been contracted with The Zenith Group. One person from each team should confirm reservations for the entire team with Ken Broadbent at 800-476-0542 or through the web site at www.thezenithgrp.com. Teams should not contact the hotels directly nor should families contact The Zenith Group individually. Please complete the hotel reservation form below to speed the registration process. This should be done within one business day of your District Championship.

One two-person room per player and coach is reserved. All players from each team will be at the same hotel, although not all teams will be in the same hotel.

At this time, only District 16 will not have rooms reserved. Any district not needing rooms must contact The Zenith Group and LaMott Smith as soon as possible.

The Zenith Group only has rooms set aside and reserved for players/managers/coaches, although every effort will be made to accommodate your party. A list of local area hotels is included below.

District Administrators planning to attend should contact LaMott Smith for room reservation information.

After you check out of your hotel and it is noted that no damage has occurred, your league’s damage deposit will be mailed to your league.

Medical Facilities

If any medical emergency should arise, please call 911. Please report any incident involving a player or coach to LaMott Smith or Mark Buchen (District 16 Safety Director) as soon as possible. Players with a concussion-related injury must have written approval from a doctor to return to play. There are no exceptions.

Fauquier Hospital
500 Hospital Drive
Warrenton, VA 20186
540-316-5000

Dining, Shopping, & Recreation Information

Please contact the Warrenton and Visitor Center with any questions you have about restaurants, shopping, and local activities in and around Fauquier County.

Warrenton Visitor Center
33 North Calhoun Street
Warrenton, VA 20186
540-341-0988
www.visitfauquier.com

Pictures

No unofficial team representatives will be allowed in the dugouts or on the fields. Photography or filming is allowed through the fence.

Equipment

Each team must provide their own equipment. District 16 will provide assistance in case of emergency.

Please inspect your equipment before traveling. In accordance with Little League Softball rules, umpires and tournament officials will inspect equipment before it will be allowed in the dugout to make sure it is legal and in good repair. Some of the things that will be inspected include, but are not limited to:

  • Helmets must be NOCSAE-approved and cannot be modified. Helmets cannot be repainted nor have added decals or stickers, including name or number stickers, or else they must have a certification letter from the manufacturer for each helmet.
  • Catcher’s masks must be NOCSAE-approved and must have a dangling throat protector, even hockey-style masks. If the throat protector does not dangle when the mask is turned to face the ground, it is not a dangling throat protector.
  • Bats must be softball bat which meets Little League specifications and standards. Bats shall be no more than 34 inches in length and no more than 2¼ inches in diameter. Non-wood bats shall be printed with a BPF 1.20. Refer to Rule 1.10 for more detail.

Equipment that is damaged or not permitted will be removed from the dugout and will be held by the District Staff until your team plays their final game in the State Tournament. Please leave non-Little League equipment at home.

The following stores in Warrenton may carry softball equipment:

Sears
141 West Lee Highway
Warrenton, VA 20186
540-878-2500
Wal-Mart
700 James Madison Highway
Warrenton, VA 20186
540-341-3568

After Winning your District Tournament

  1. Celebrate!!!
  2. Contact LaMott Smith, District 16 Administrator
  3. Email the team roster, including players’ first and last names (not necessarily their legal name, but the name they go by) and jersey number to state@vadist16.org to be added to the program.
  4. Contact Ken Broadbent at The Zenith Group at 1-800-476-0542, kbroadbent@thezenithgrp.com, or through the web site at www.thezenithgrp.com to reserve hotel rooms.
  5. Verify that the tournament eligibility affidavit is signed by your District Administrator and includes a boundary map with player’s residences marked and numbered, player’s birth certificates, at least three different forms of address verification, two medical release forms, pitcher’s records updated through the District Tournament play, and any associated waivers.
  6. Please make sure all team equipment is legal and in good repair. Helmets with stickers, paint, or any other post-factory additions or modifications must have a certification letter from the manufacturer for each helmet. Bats must not have flat spots and must have legible writing certifying Little League-approval. All illegal or damaged equipment will be removed and held by District 16 staff until the end of the State Tournament. No exceptions! Catching this at home will save a lot of heartache at the State Tournament.

Tournament Play Guidelines

Teams should arrive at the field 75 minutes prior to game time and should report immediately to the Tournament Director. If not already done, a coin toss will decide home and visitor. The team traveling furthest will call the toss. The winner will choose home or visitor. Home will get the third base dugout, visitors the first base dugout.

Teams will have 25 minutes of time in the batting cage, followed by 10 minutes of infield practice (if time permits). A rostered coach or manager must be present before any player can take batting practice, infield practice, or can occupy the dugout. Non-rostered adults or children may not enter the dugout, the batting cage, nor the playing field at any time before or during games.

When time allows, each team will be announced 10 minutes prior to every game, visiting team first. Announcements will be followed by the National Anthem, the Little League Pledge, and the ceremonial first pitch (home catcher to receive). The plate conference with managers, umpires, and the Tournament Director will follow.

Every substitution, position change, etc., must be made from the inside of the field by the manager to the official scorekeeper while accompanied by the umpire-in-chief. Once a change is announced, it is official. The official scorekeeper and tournament officials will not knowingly allow illegal substitutions or changes. However, the manager is always 100% responsible for ensuring the change is proper and legal.

After the game is over, be sure the pitchers are properly recorded in your affidavit (which will be kept by the Tournament Director throughout the tournament). Once you leave the field, the affidavits cannot be changed.

Hotels near Warrenton

Here is a partial list of hotels near Warrenton that may be suitable for families. Gainesville, Haymarket, and Manassas are within 40 minutes convenient for family members traveling back and forth from Warrenton.

Howard Johnson Inn Warrenton
6 Broadview Avenue
Warrenton, VA 20186
540-347-4141
hojo.com
Jefferson Motel
90 Broadview Avenue
Warrenton, VA 20186
540-347-4000
Rip Van Winkle Motel
184 Broadview Avenue
Warrenton, VA 20186
540-347-7272
rvwonline.tripod.com
Cheswick Motel
394 Broadview Avenue
Warrenton, VA 20186
540-349-1901
Hampton Inn Warrenton‎
501 Blackwell Road
Warrenton, VA 20186
540-349-4200
hamptoninn3.hilton.com
Holiday Inn Express Hotel & Suites Warrenton‎
410 Holiday Court
Warrenton, VA 20186
540-341-3461
ihg.com
Nuevo Inn & Suites
7379 Comfort Inn Drive
Warrenton, VA 20186
540-349-8900
nuevohotels.com
‎Fauquier Motel
9462 James Madison Highway
Warrenton, VA 20186
Poplar Springs
9245 Rogues Road
Casanova, VA 20139
540-788-4600
reservation.magnusonhotels.com

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